Studio: Your internal photo operations hub

1. Create an Album and Upload Photos

Albums are the structural foundation of your workspace.

Each upload lives inside an album, allowing you to manage visibility, metadata, and distribution with precision.

Inside an album, you can:

Upload large batches of photos
Process photos to find potential people
Set photographer credits
Add or edit captions
Modify “photo taken at” dates
Update metadata at any time
Toggle album visibility (public or private)

Setting an album to Private ensures its photos are:

Hidden from Public Galleries
Hidden from Guest Portals
Accessible only within your internal Studio workspace

This gives you a safe staging environment before publishing or sharing.

2. Import Guests and People

People are the core unit of tagging.

Every tag in Studio connects a detected face to a known identity in your workspace. These identities live in the People tab.

You can create identities in three ways:

Manually using the People tab form
Automatically while tagging a face for the first time
Bulk importing via a CSV template

For organizations managing large communities, bulk import allows rapid onboarding of thousands of identities at once.

Upcoming integrations will support direct sync from CRMs such as HubSpot, Salesforce, and Tessitura.

Important:
Adding someone to your People list does not trigger communication. We never email or contact individuals unless you explicitly:

Add them to your internal Studio team via the Admin panel, or
Invite them to their Guest Portal

Your People database remains entirely under your control.

3. Review Auto-Tag Suggestions

Automation assists. Humans decide.

After uploading photos and creating people, navigate to the Review tab to evaluate suggested matches.

Here’s how it works:

The system groups faces it believes belong to the same person.
No tags are ever automatically approved.
You review and confirm each identity before it becomes official.

Once a person is tagged and approved for the first time, the system learns that identity and will suggest (but never auto-approve) future appearances.

You can also:

Click directly on a detected face in any photo
Assign a tag to an untagged face
Edit an existing tag
Hide a face from visibility

If someone has opted out of tagging through their Guest Portal, they cannot be tagged anywhere in your workspace. The system enforces this automatically.

4. Search Photos by Person or Photographer

Find exactly what you need — instantly.

Studio’s deep search tools allow you to filter photos by:

One or multiple people
Photographer
Album

To search within an album:

Open the album
Use the People Filter
Select one or more names

You can combine filters to narrow results further — for example, photos of a specific person taken by a specific photographer.

Alternatively, navigate to the People tab, select an individual, and access their dedicated photo gallery to see every image they appear in.

No scrolling. No guesswork. No manual sorting.

5. Invite Guests to Their Personalized Portal

Share with precision. Protect privacy.

When you’re ready to distribute photos, invite individuals to their personalized Guest Portal.

In their portal, guests can:

View photos they are tagged in
See (but not edit) their own profile information
Manage their consent and visibility preferences

Guests cannot:

See tags of other individuals
Access private albums
Edit workspace data

Only photos from public albums are visible in Guest Portals.

This creates a clear separation between internal workflow and external sharing.

6. Manage Tagging Authorizations and Consent

Tagging requires two layers of authorization.

Portraiteer’s consent framework includes:

Studio Authorization (controlled by your team)
Personal Consent (controlled by the individual via Guest Portal)

If either layer is revoked:

All existing tags for that person are automatically deleted
Future tagging is blocked across the workspace

By default, individuals added to the platform have Studio Authorization enabled.

Inviting someone to their Guest Portal grants them control over their Personal Consent settings.

In certain cases, your team may choose to disable Studio Authorization for a specific individual — for example, to prevent any tagging regardless of personal consent status.