How Event Teams Can Better Fulfill Photo Requests, without Building Custom Dropbox Folders

After an event, event hosts and operators typically receive several emails containing this kind of request: "Could you send me all photos of me from the night"? This kind of request might come from a speaker who wants photos of themselves talking on stage, or a sponsor who wants photos demonstrating people interacting with their booth and product. Or it may come from a guest who simply noticed that a photographer took their photo. Many event teams don't realize how much time they spend conducting a manual search for these photos and sharing them, over and over for every request. The problem? The team is using a manual photo tagging and search process instead of an automatic one. This means that the important task of personalized follow-up is restricted to who has time to do the folder excavation for the right photos.

What a better workflow looks like

A better workflow makes the guest's photos easy to retrieve first, then makes sharing the images simple. In particular, the steps of tagging and search by a single person's name should be automatic. This is where tools like Portraiteer come into play: every face in every photo you upload is automatically grouped into groups representing the same person, and tagging of known people occurs automatically with consent-aware recognition. Searching for a guest's photos becomes as simple as typing in their name. No need for endless Dropbox folders that take hours to assemble. These AI-enabled flows change the nature of post-event work, and make it possible for an event team to send high-quality, personalized follow-ups to hundreds to thousands of guests instead of just a couple. Instead of manually tagging and collating photos, the team can repurpose their time instead to more important questions, like what photos represent the brand's identity best, and which photos of a guest best capture the relationship that they want the guest to remember.